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Privacy Policy

This Privacy Policy explains how we collect, use, store, and protect your personal information when you visit our website, enquire about our services, or use our platform. We are committed to safeguarding your privacy and complying with UK data protection laws, including the UK GDPR and the Data Protection Act 2018.

By using our website or services, you agree to the practices described in this policy.

1. Who We Are

We are a global payroll solutions provider offering technology and support to help organisations manage multi-country payroll, compliance, and payments.

Data Controller:
NEXTA UK GROUP LTD

40-42 Stanley Road, Oxford, England, OX4 1QZ

info@nextaukgroup.com

If you have any questions about this policy or how your data is handled, please contact us at the email address above.

2. Information We Collect

We collect the following categories of personal information:

2.1 Information You Provide to Us

  • Name

  • Email address

  • Phone number

  • Job title

  • Company name

  • Country or region

  • Enquiry details

  • Any information submitted via contact forms, demo requests, or support interactions

2.2 Information Collected Automatically

When you browse our website, we may automatically collect:

  • IP address

  • Browser type and version

  • Device information

  • Pages viewed and time spent

  • Referring website

  • Cookies and tracking technologies (see section below)

2.3 Information Provided by Your Organisation

When your organisation engages our payroll services, we may receive data necessary to carry out payroll activities, such as:

  • Employee names, contact details, and employment data

  • Salary, payment, and tax information

  • Bank details for payroll payments

  • National identifiers (e.g., National Insurance numbers)

  • Country-specific statutory information

This information is processed strictly as required for payroll and compliance purposes.

3. How We Use Your Information

We use your personal data to:

3.1 Provide and Improve Our Services

  • Process payroll and payments

  • Ensure compliance with local payroll laws and regulations

  • Provide technical and customer support

  • Maintain and improve our platform

3.2 Communicate With You

  • Respond to enquiries or requests

  • Provide demo bookings

  • Send updates about our services

  • Share relevant content such as guides or newsletters (with your consent)

3.3 Legal and Regulatory Compliance

  • Meet tax, employment, and reporting obligations

  • Maintain audit and record-keeping requirements

  • Detect and prevent fraud or misuse

We only process personal data where we have a lawful basis under the UK GDPR.

4. Legal Bases for Processing

We rely on one or more of the following legal bases:

  • Contractual necessity: To provide payroll services to your organisation.

  • Legitimate interests: To operate, improve, and promote our business.

  • Consent: For marketing communications or optional website cookies.

  • Legal obligation: To comply with statutory payroll and tax requirements.

5. How We Share Your Information

We may share your data with:

  • Trusted payroll partners and in-country specialists

  • Payment processors and financial institutions

  • Technology providers (hosting, analytics, integrations)

  • Compliance and regulatory authorities, where required by law

We never sell your personal data.

Where data is transferred outside the UK, we ensure appropriate safeguards are in place (such as Standard Contractual Clauses or recognised adequacy decisions).

6. Cookies and Tracking Technologies

We use cookies to improve your browsing experience, analyse site performance, and support marketing.

You can manage your cookie preferences through your browser or via our cookie consent banner.

7. Data Security

We take data protection seriously and use industry-standard measures to keep your information safe, including:

  • Encryption in transit and at rest

  • Access controls and authentication

  • Secure data hosting

  • Regular audits and monitoring

  • Staff training on data protection

Despite these measures, no online service is completely secure, and we cannot guarantee absolute security.

8. How Long We Keep Your Information

We retain personal data only for as long as necessary for:

  • Delivering payroll services

  • Fulfilling contractual obligations

  • Meeting regulatory and statutory requirements

  • Resolving disputes and maintaining records

Once no longer required, data is securely deleted or anonymised.

9. Your Rights Under UK GDPR

You have the following rights:

  • Access – request a copy of the personal data we hold

  • Correction – request updates to inaccurate information

  • Erasure – request deletion of your data (where applicable)

  • Restriction – limit how your data is used

  • Objection – object to certain types of processing

  • Data portability – request transfer of your data to another provider

  • Withdraw consent – for any processing based on consent

To exercise your rights, please contact us at: info@nextaukgroup.com

10. Marketing Communications

We will only send marketing emails where you have opted in or we have a legitimate business reason.

You may unsubscribe at any time using the link in our emails or by contacting us directly.

11. Third-Party Websites

Our website may contain links to external sites. We are not responsible for their privacy practices or content.

12. Changes to This Privacy Policy

We may update this policy occasionally. The latest version will always be available on our website with the date of the most recent update.

13. Contact Us

If you have any questions or concerns about this Privacy Policy or how we process your data, contact us at:

Email: info@nextaukgroup.com
Address: 40-42 Stanley Road, Oxford, England, OX4 1QZ

You also have the right to lodge a complaint with the UK Information Commissioner’s Office (ICO) at ico.org.uk.

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